Service Delivery Evaluation Consultancy — Swaziland Local Government Project

Swaziland Local Government Project (SLGP) Terms of Reference for Service Delivery

Evaluation Consultancy • Background The Government of Swaziland (GoS)

received a loan of 26.9 million U.S. Dollars from the World Bank to finance the

implementation of the Swaziland Local Government Project (SLGP). To this loan

amount, the GoS is contributing USD 4million to support project management

activities. The SLGP became effective on

the 12th March2012 and is comprised of the following components: • Component 1 (Tinkhundla

Infrastructure and Capacity Building Support)

which consists of two sub-components: Component 1(a) provides performance-based

funding for small-scale infrastructure within selected Tinkhundla local

governments; Component 1(b) provides capacity-building support to Tinkhundla

government structures. • Component 2 (Urban

Infrastructure Grants and Capacity Building Support) which consists of Component 2(a): performance-based infrastructure

grants to finance capital investments in local roads, and Component 2(b):

capacity building support to urban local governments to provide and sustain

local services. • Component 3 (Project

Management and Technical Assistance) supports

establishment and operational costs of the Project Support Team (PST)

responsible for coordinating project implementation, strengthening the capacity

of urban local governments and Tinkhundla in overall local government

management and systems, strengthening the financial capacity of urbanlocal

governments through the delivery of advisory services, carrying-out performance

assessments and related reviews, and strengthening the local government

monitoring systems of the Ministry of Housing and Urban Development and the

Ministry of Tinkhundla Administration and Development. The Projectdevelopment objective is to

assist the Government of Swaziland develop institutionally strengthened rural

local governments (Tinkhundla) and urban local governments. Lead implementation of the project is the

responsibility of Ministry of Housing and Urban Development (MHUD), which

oversees the project through the Project Support Team (PST). General oversight of the project is provided

by a Project Steering Committee (PSC). The PST comprises six officers, led by the Project Coordinator who is

responsible for Component 2. The Deputy

Project Coordinator is responsible for management of Component 1, while a

Technical Assistance Coordinator is responsible for Component 3. A Procurement

Specialist, Project Financial Management Officer, and Environmental and Social

Safeguards Officer complete the team. Implementation of sub-component 1(a)

grant-funded sub-projects is led by the Microprojects Programme on behalf of

participating Tinkhundla, while implementation of local road works financed by

the performance-based incentive grants under sub-component 2(a) is the

responsibility of the Urban Local Governments (ULGs). Capacity Building Support

to the local Governments is respectively provided through two four-person

Mobile Capacity Building Teams contracted under components 1b and 2b of the

project. • Objective The objective of the assignment is to determine the

extent to which infrastructure assets have been created under the project by

examining the technical quality and quantity of public goods financedby the

project, the cost effectiveness of investments, safeguards issues,

participation in the planning and budgeting process, and disclosure of

information to the public. • Scope of Services The consultant will be required to,

through the process of research and analysis, consultation and application of

their own expertise will be required to determine the

extent to which infrastructure assets have been created under the project by

examining the technical quality and quantity of public goods financedby the

project, the cost effectiveness of investments, safeguards issues,

participation in the planning and budgeting process, and disclosure of

information to the public. The findings should be presented in a report to be

presented to stakeholders and to be used to guide decision making during the

medium term review for the project. The assignment is expected to be

undertaken in the following stages: • Inception Report: Upon appointment,

the consultant is expected to prepare an inception report defining the approach and methodology to be used in

undertaking the assignment as well as present the schedule of activities. This

report would be discussed with stakeholders in a workshop arrangement. • Field appraisals The consultant is also expected to consult widely with project

stakeholders in conducting the assessments and

documenting the findings. The following is an indicative list of stakeholders

to be consulted but it's not exhaustive: |

Organization |

Ministry of Housing and Urban

Development (MHUD) |

Ministry of Tinkhundla Administration

and Development (MTAD) |

SLGPProject Support Team (PST) |

Urban Local Governments (ULGs) |

Tinkhundla |

Micro Projects Programme (MPP) |

Mobile Teams (RCBMT and UCBMT) The purpose of these consultations isto

gather the requisite data to inform the findings of the study. • Report Writing and Presentation to

Stakeholders The consultant will document its findings

and present them in a report to be circulated to stakeholders for review and

comments and subsequent discussion during a workshop. • Outputs and Deliverables The

consultancy outputs are shown in the following table: |

Output |

Details / content |

Duration |

Inception Report |

•

Progress

to date (Background study). •

Initial

findings from research and consultations •

Evidence

of site inspections •

Detailed

approach, methodology and work plan. |

5 days (after commencement of contract) |

Workshop |

One-day workshop to discuss inception

report |

1 day |

Draft Assessment report |

•

Visit to each LG to assess

effects of the SLGP on planning and budgeting, financial management, audits,

and asset management. •

Assessment if the extent to

which infrastructure assets have been created under the project. •

Documentation of findings |

20 days |

Workshop |

One-day workshop to discuss draft final

report |

1 day |

Final assessment report |

Incorporating stakeholder comments |

3 days |

Total |

30 days The deliverables above shall be submitted in the following formats: • Reports: three hard copies and electronic version

readable in commonly used formats (MS Office, PDF etc.) • Consultant's Qualification and Experience The

consultant will be fully qualified and professionally registered in their

field, with a minimum 10 years' experience in local government infrastructure development / Project

Management / Environmental and Social Safeguards Management or any other

related field experience. He/she

should have a minimum first degree in their respective field and extensive

consultancy experience. • Duration and Estimated Level of Input The study is expected to last for 30 days and the level of input

expected is sixty (30) person-days. • Facilities Provided by the Client The SLGP Project support Team will provide assistance to a

non-resident consultant in obtaining the necessary permits and visas for the

consultant to carry out its project-related activities in Swaziland, and will

assist in arranging initial meetings with interested and affected parties. The client will providethe two workshop venues and meals for an

estimated attendance of 30 at each workshop.