Supply and Delivery of a 4x4 Extended Cab LDV — Eswatini Electricity Company

The Kingdom of Eswatini ESWATINI ELECTRICITY COMPANY INVITATION TO TENDER (ITT) DOCUMENT FOR: RFT 003 of 2025/2026: Supply and Delivery of a 4*4 Extended Cab LDV CLOSING DATE: 26 September 2025 TIME: 1100hrs |

CONFINDENTIALITY |

No part of this document may be disclosed verbally or in writing, including by reproduction, to any third party without the prior written consent of the Eswatini Electricity Company. This document, its associated appendices and any attachments remain the property of Eswatini Electricity Company and shall be returned upon request. |

Procurement Method: [open tender or limited tender] |

Open Tender |

Subject of Procurement: |

Supply and Delivery of 4*4 Extended Cab LDV |

Procurement Reference Number: |

RFT 003 of 2025/2026 |

Date of Issue: |

26th August 2025 |

Submission Deadline: |

26th September 2025 |

Participation: [International or National] |

National PREFACE This Tender Document for Procurement of Goods has been prepared by the Eswatini Public Procurement Regulatory Agency to be used for the procurement of Goods. The document is customized to be consistent with the Public Procurement Act No. 07 of 2011, the Public Procurement Regulations, 2020, other of the Laws of Eswatini, and international best practices”. This Invitation to Tender (ITT) shall be used to procure Goods above E200, 000. The sale of this tender document to potential Tenderer(s) is discouraged. Those wishing to submit comments or questions on this Standard Tender Document or to obtain additional information are encouraged to contact: The Chief Executive Officer Eswatini Public Procurement Regulatory Agency RHUS Office Park, P.O. Box 9665 Karl Grant Street, Mbabane ESWATINI https://esppra.co.sz info@esppra.co.sz Standard Tender Document Table of Contents Invitation to Tenderers. 4 PART 1 – Tendering Procedures. 8 Section 1: Instructions to Tenderers. 10 Section 2: Tender Data Sheet 30 Section 3: Evaluation Methodology and Criteria. 33 Section 4: Tendering Forms. 37 Section 5: Eligible Countries. 47 PART 2 - Statement of Requirements. 48 Section 6: Statement of Requirements. 48 PART 3 - Contract 54 Section 7: General Conditions of Contract for the Procurement of Goods. 54 Section 8: Special Conditions of Contract 55 Section 9: Contract Forms. 57 Invitation to Tenderers TENDER NOTICE UNDER OPEN TENDERING Supply and Delivery of a 4*4 Extended Cab LDV – RFT 003 of 2025/26 • The Eswatini Electricity Company (EEC) has allocated funds to be used for the acquisition of a 4*4 Extended Cab LDV. • The Entity invites sealed Tenders from eligible Tenderers for the provision of the above Goods. • Tendering will be conducted in accordance with the open national Tendering method contained in the Public Procurement Regulations 2020. • Interested eligible Tenderers may obtain further information about the Tender documents at the address given below at 7(a) from 08h00 – 17h00. Tender documents in English may be purchased by interested Tenderers(s) from the address below at 7(a) upon payment of a non-refundable fee of E1000.00 The method of payment will be through EFT in any of the following bank accounts. |

Name |

Bank Name |

Account Number |

Branch Code |

Branch |

Eswatini Electricity Company |

Standard bank |

9110003236261 |

663164 |

Swazi Plaza |

Eswatini Electricity Company |

Nedbank |

020000286843 |

360164 |

Mbabane |

Eswatini Electricity Company |

First National Bank |

62154679735 |

280164 |

Mbabane NB: All payments must be referenced with the Tender Number and Name Payments can also be made in cash at any of the EEC REVENUE OFFICES located countrywide. • Tenders must be delivered to the address below at 7(c) at or before 1100hrs, 26th September 2025. Late Tenders shall be rejected. Tenders will be opened in the presence of the Tenderers’ representatives who choose to attend at the address below at 7(d) at 1115hrs, 26th September 2025. • There shall be no pre – Tender meeting/ site visit for this tender • Address and contact details. |

(a) |

Information about the tender shall be accessed from: |

Bongani.chauke@eec.co.sz |

(b) |

Documents will be issued from: |

www.esppra.co.sz and www.eec.co.sz |

(c) |

Tenders must be delivered to: |

The tender box at the EEC Head Office Reception in Mbabane, Eluvatsini House, Mhlambanyatsi Road. Clearly marked: RFT 003 of 2025/2026 – Supply and Delivery of a 4*4 Extended Cab LDV |

(d) |

Address of Tender opening: |

EEC Head Office Reception, Eluvatsini House, Mhlambanyatsi Road. Mbabane |

8. The planned procurement schedule (subject to changes) is as follows: | |

Activity |

Date |

(a) |

Publish Tender notice |

26th August 2025 |

(b) |

Pre-Tender meeting where applicable |

N/A |

(c) |

Tender closing date |

26th September 2025 |

(d) |

Evaluation process |

07 October 2025 |

(e) |

Notification and Publication of Notice of Intention to award |

09 October 2025 |

(f) |

Contract award |

27 October 2025 |

PART 1 – Tendering Procedures Section 1: Instructions to Tenderers Table of Clauses A. General 10 1. Scope of Tender 10 2. Source of Funds. 10 3. Corrupt Practices. 10 4. Eligible Tenderers. 11 5. Eligible Goods and Related Services. 13 B. Tendering Document 13 6. Contents of Tendering Document 13 7. Clarification of Tendering Document 14 8. Amendment of Tendering Document 14 C. Preparation of Tenders. 14 9. Cost of Tendering. 14 10. Language of Tender and Communications. 14 11. Documents Comprising the Tender 15 12. Tender Submission Sheet and Price Schedules. 15 13. Alternative Tenders. 16 14. Tender Prices and Discounts. 16 15. Currencies of Tender 17 16. Documents Establishing the Eligibility of the Tenderer 18 17. Documents Establishing the Eligibility of Goods. 18 18. Documents Establishing the Conformity of the Goods. 18 19. Documents Establishing the Qualifications of the Tenderer 18 20. Period of Validity of Tenders. 19 21. Tender Security or Tender Securing Declaration. 19 22. Format and Signing of Tender 20 D. Submission and Opening of Tenders. 20 23 Sealing and Marking of Tenders. 20 24 Deadline for Submission of Tenders. 20 25 Late Tenders. 21 26. Withdrawal and Replacement of Tenders. 21 27. Tender Opening. 21 E. Evaluation of Tenders. 22 28. Confidentiality. 22 29. Clarification of Tenders. 22 30. Compliance and Responsiveness of Tenders. 22 31. Nonconformities, Errors, and Omissions. 23 32. Preliminary Examination of Tenders – Eligibility and Administrative Compliance. 24 33. Detailed Commercial and Technical Evaluation. 24 34 Conversion to Single Currency. 25 35. Margin of Preference. 25 36. Financial evaluation of Tenders. 25 37. Determination of Best Evaluated Tender(s) 26 38. Post-qualification of the Tenderer 26 39. Negotiations. 26 F. Award of Contract 26 40. Award Procedure. 26 41. Procuring entity’s Right to Accept or Reject Any or All Tenders. 26 42. Procuring entity’s Right to Vary Quantities at Time of Award. 27 43. Signing and Effectiveness of Contract 27 44. Debriefing. 27 45. Performance Security. 27 47. Procurement Related Complaints and Administrative Review.. 27 48. Abnormal Low and Abnormally High Prices. 27 48.1 Abnormally Low Prices. 27 |

Section 1: Instructions to Tenderers |

A. General |

1. Scope of Tender | |

1.1 The Procuring Entity indicated in the Tender Data Sheet (TDS), invites Tenders for the provision of Goods and related Services incidental thereto as specified in Section 6, Statement of Requirements. The Instructions to Tenderers should be read in conjunction with the TDS. The subject and procurement reference number, and number of lots of this Tendering Document are provided in the TDS. |

1.2 Throughout these Tendering Documents: (a) the term “in writing” means communicated in written form with proof of receipt; (b) if the context so requires, singular means plural and vice versa; and (c) “day” means calendar day unless specified as working day. |

1.3 Procurement will be undertaken in compliance with the Public Procurement Act and Regulations. |

2. Source of Funds | |

2.1 The Procuring Entity indicated in the TDS has an approved budget from Government funds towards the cost of the procurement named in the TDS. The Procuring Entity intends to use these funds to place a contract for which these Tendering Documents are issued. |

2.2 Payments will be made directly by the Procuring Entity and will be subject in all respects to the terms and conditions of the resulting contract placed by the Procuring Entity. |

3. Corrupt Practices | |

3.1 It is the policy of the Government of The Kingdom of Eswatini through ESPPRA, to require that Procuring Entities, as well as Tenderers and Providers observe the highest standards of ethics during procurement and the execution of contracts. In pursuit of this policy, the Government of The Kingdom of Eswatini; (a) defines, for the purposes of this provision, the terms set forth below as follows: (i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value, to influence the action of a public official in the procurement process or in contract execution; and (ii) “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; (iii) “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; (iv) “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to i