Consultancy Services for Design and Implementation of a Monitoring Framework for NAWEC’s Performance Contract — GERMP Project

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

The Gambia Electricity Restoration and Modernization Project (GERMP)

Loan No./Credit No./ Grant No.: IDA-D6530

Assignment Title: CONSULTANCY SERVICES FOR DESIGN AND IMPLEMENTATION OF A MONITORING FRAMEWORK FOR NAWEC’S PERFORMANCE CONTRACT

Reference No. (as per Procurement Plan): GM-NAWEC-223844-CS-QCBS

Republic of the Gambia has received financing from the World Bank toward the cost of the Electricity Restoration and Modernization Project (GERMP), and intends to apply part of the proceeds for consulting services for DESIGN AND IMPLEMENTATION OF A MONITORING FRAMEWORK FOR NAWEC’S PERFORMANCE CONTRACT.

The Ministry of Finance & Economic Affairs (MoFEA) seeks a Consultant to fulfill the following two objectives over a period of one year: (i) design and implement a monitoring mechanism to assess the performance of National Water and Electricity Company Limited (NAWEC) in relation to the Key Performance Indicators included in the 2021-2023 Performance Contract and (ii) build capacity among Directorate of Public Private Partnership and Public Enterprises (DPPP&PE) and Public Utility Regulatory Authority (PURA) to effectively implement the monitoring mechanism of NAWEC’s performance from year 2021.

Scope of the Services

The Consultant will implement the performance mechanism of the Performance Contract during the implementation of the 2021-23 Performance Contract, including building capacity of the DPP&PE unit to perform its monitoring duties.

Task 1: Design and implement a performance monitoring mechanism

The Consultant will:

• NAWEC’s reporting to MoFEA, PURA and the Consultant

• Develop reporting templates to be used by NAWEC while reporting to MoFEA, PURA and the Consultant on the performance of KPIs against contractual targets (monthly and annual reports).

• Define a data collection mechanism to produce these reports. Such mechanism will specify the data to be collected for each KPI and their source. It will also indicate which data can be collected automatically through the Information Management System (IMS) currently being deployed within NAWEC (expected to go live in 2021). In addition, it will identify the units and staff in NAWEC responsible for collecting this data and establish collection periods/deadlines.

• Produce a matrix summarizing key elements of the performance monitoring mechanism: reporting timeline, reports to be produced, data to be collected for each KPI, units/staff within NAWEC responsible for collecting the data and writing the reports.

• Offer timely advise to MoFEA and NAWEC on the monitoring mechanism.

• Monitoring of NAWEC and MoFEA performance by the Consultant

• Monitor compliance by NAWEC and MoFEA with the commitments made under the PC.

• Check the accuracy and validity of the information provided by NAWEC in its monthly, quarterly and annual reports, in particular that used in the calculation of the KPIs and verify the calculation of each performance indicator.

• Assess the performance of each KPI, the causes of the differences observed between the results obtained and the contractual targets, and their consequences.

• Calculate the Annual Global Indicator (AGI) and provide the details of the calculation.

• Formulate recommendations likely to improve the performance of NAWEC and that of the sector, in particular on the corrective measures which should make it possible to close the gaps between the contractual targets and the results obtained or to revise and update the performance objectives.

• Develop a plan for implementing the recommendations.

Task 2: Assess and build capacity of DPPP&PE and PURA’s staff to ensure performance monitoring

The Consultant will:

i) Capacity assessment

• Identify departments and staff in the MoFEA DPPP&PE and PURA responsible for reviewing NAWEC’s reports (including technical and financial information) and assessing NAWEC’s performance against contractual KPIs targets.

• Assess the capacity of identified DPPP&PE and PURA’s units/staff to critically review performance reports. This critical review implies being able to : (i) understand perfectly financial, commercial, technical and operational KPIs included in the PC ; (ii) assess NAWEC’s performance against the contractual performance targets; (iii) identify the causes of any major variances from the approved budget figures and action plans; (iv) assess the impact of external factors on The Enterprise’s performance (and in particular, the impact of Government measures); (vi) propose corrective measures, when needed, to realign KPIs with performance targets.

• Identify specific capacity building needs of DPPP&PE and PURA’s units/staff to critically review performance reports.

ii) Capacity building program

• Based on the capacity building needs identified through Task 2, design a capacity building program for DPPP&PE and PURA’s units/staff. The program will include inter alia : topics to be covered, key expertise/capabilities to be developed, list of identified participants and timeline.

• Implement the capacity building program agreed with MoFEA and PURA. Considering uncertainties due to COVID-19, the cost of the training –transport, lodging, per diem, and any other– will be paid on a time-based method and based on actual costs subject to the submission of supporting documents.

The project will have a total time for execution of 36 months.

National Water and Electricity Company Limited (NAWEC) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.

The shortlisting criteria are:

• The Consultant should be a consulting firm or a consortium of consulting firms with at least 7 years of relevant project experience, both technical and regional. Relevant technical experience would include projects related to utility reform and Monitoring, Reporting and Verification (MRV) systems. In case of international firms, they are expected to partner with local firms to carry out this task.

The Consultant must demonstrate that it has necessary experience and capacity to successfully perform the assignment.

The Qualifications and Experience of Key Experts shall not be included in the shortlisting criteria. Key Experts will not be evaluated at the shortlisting stage.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 and revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Quality-And-Cost Based Selection method set out in the Procurement Regulations.

The TOR and further information can be obtained at the address below during office hours:

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by June 3rd, 2021.

The Managing Director

National Water and Electricity Company

Attn: Haddy Njie – Project Coordinator

53 Mamadi Maniyang Highway

Kanifing, K.M.C.

P.O.Box 609, Banjul

The Gambia

Tel: +220 4376607 / 4376608

Fax: +220 4375990

Email:[email protected],[email protected],[email protected], [email protected]