Supply of Office Furniture & Fittings — Government of South Sudan (World Bank Funding)

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REQUEST FOR QUOTATION (RFQ)

No. SS-MGCWS-341251-GO-RFQ

FOR

SUPPLY OF OFFICE FURNITURE & FITTINGS

July, 2023

July 18, 2023

To: ………………………………………………………

……………………………………………………………

The Government of the Republic of South Sudan (GoSS) (hereinafter called “Recipient”) has received financing from the World Bank (hereinafter called “Grant”) toward the cost of Productive Safety Net for Socio-economic Opportunities Project (SNSOP). The Ministry intends to apply part of the funds to eligible payments under the contract for which this Request for Quotations is issued.

The Ministry of Gender Child and Social welfare now invites you to submit your quotation for the goods or services described herein. The Purchaser will award a contract on all items’ basis to the lowest fully compliant priced quotation. Any resulting contract shall be subject to the General Conditions of Contract (available on request) except modified by this Request for Quotations.

Section A: Quotation Requirements:

Provision of Furniture and fittings listed in Section C of this RFQ

• Quotations should be based on:

• goods supplied from within South Sudan; EXW JUBA, insured and delivered to the Ministry of Agriculture and Food Security, Juba, South Sudan.

• The delivery period required is 10 days from date of Contract signature.

• Quotations must be valid for 30 days from the date for receipt given below.

• The warranty/guarantee: Not Applicable

• Quotations and supporting documents as specified in Section B must be marked with the Reference Number given above, and indicate your acceptance of the terms and conditions.

• Payment Terms:

The Purchaser will pay through a Bank Transfer in favour of the Supplier in Supplier’s bank or cheque.

• 100% of the total price shall be paid within fourteen (14) days on the submission of an invoice and the confirmation of delivery duly signed by the Purchaser.

• Currency of payment shall be United States Dollars (USD) for goods supplied both from outside South Sudan

Quotations must be received, in sealed envelopes, not later than: 4:00 pm on 21st July, 2023.

Quotations must be returned to:

The Project Director

Project Coordination Unit

Ministry of Agriculture & Food Security,

Juba, South Sudan

Attention: Luka Kiwanuka

Sections A, Quotation Requirements and the Schedule of Requirements at Section C, detail the items and quantities to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B and C.

Quotations that are responsive, qualified and technically compliant will be ranked according to price. Award of contract will be made to the lowest fully compliant priced quotation on all item’s basis through the issue of a Purchase Contract.

We look forward to receiving your quotation

Yours sincerely,

Dr. Loro George Leju Lugor,

Program Coordinator,

Single Project Coordination Unit (SPCU)-MAFS

Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information/certification required within this RFQ.

Section B: Quotation Submission Sheet

• Currency of Quotation: United States Dollar (USD)

• Delivery period offered: ………… days from date of contract signature

• The validity period of this Quotation is: …… days from the date for receipt of Quotations.

• Warranty period (where applicable): ……………………. Months.

• We attach the following documents:

• Section C of the Request for Quotations completed and signed;

• A copy of valid Business Registration Certificate,

• A copy of a valid Tax Certificate and Tax Identification Number

• We confirm that our quotation is based on the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the Conditions of Contract mentioned above.

• We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation.

Authorised By:

Signature:

___________________________

Name:

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Position:

___________________________

Date:

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Authorised for and on behalf of:

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Company:

_________________________________________________________________

If any additional documentation is attached, a signature and authorisation at Section B and Section C is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Section B and Section C, the quotation may be rejected.

Section C: Schedule of Requirements

(to be priced by Bidder)

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Each

3

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2

Leather Office Chair- High back chairs, swivel, adjustable.

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Each

8

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3

High quality Office tables with double sided lockable drawers; 1.4 metres length x 0.7 metres width

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Each

8

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4

High quality wooden round conference tables with four chairs 1.4 metres radius

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1

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Grand Total

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