Hiring of Office Administrator — Women’s Social and Economic Empowerment Project (SSWEEP), Ministry of Gender, Child and Social Welfare, Republic o…

MINISTRY OF GENDER, CHILD AND SOCIAL WELFARE

REPUBLIC OF SOUTH SUDAN

REQUEST FOR EXPRESSION OF INTEREST (REOI)

COUNTRY: Republic of South Sudan

NAME OF PROJECT: Women’s Social and Economic Empowerment Project (SSWEEP)

PROJECT ID: P176900

Assignment Title: Office Administrator

Reference No.: SS-MGCSW-347682-CS-INDV

Place of assignment: Juba, South Sudan

Closing Date: 25th May 2023

• Background: The Government of South Sudan has received financing from The World Bank through the Ministry of Gender, Child and Social Welfare (MGCSW) toward the cost of Women’s Social and Economic Empowerment Project.

The Project Development Objective (PDO) is increase girls and women’s access to livelihood, entrepreneurial and GBV services and to strengthen the government's capacity to provide these services. The Project has four (4) components namely: (i) Community Empowerment Support to Women and Girls (ii) Women’s Entrepreneurial Opportunity Facility (iii) Services for Survivors of GBV; and (iv) Institutional Strengthening and Project Management.

The Ministry of Gender, Child and Social Welfare in partnership with the World Bank have agreed to contract the United Nations Entity for Gender Equality and the Empowerment of Women (UNWOMEN) to lead in the implementation of Components 1, 2, 3 and subcomponent 4a of the project.

A Project Management Unit (PMU) shall be established within the MGSCW for SSWEEP with the primary task of project management and overseeing the performance of UNWOMEN under the output agreement and other service providers, stakeholder outreach and communications, fiduciary and procurement management, Monitoring and Evaluation (M&E), community engagement, and risk management related to social and environmental safeguards, fiduciary oversight as well as maintaining infrastructure quality and standards.

The Ministry of Gender, Child and Social Welfare intends to apply part of the proceeds of the grant to fund the position of an Office Administrator to provide support to the Project Management Unit (PMU) to execute program administration and management effectively and efficiently to attain the program development objectives.

Scope of Services and Responsibilities: The scope of services for the position includes but not limited to the following duties and responsibilities:

• Full compliance with administrative management and inventory ensuring that proper asset management is performed. Receiving, inspecting and verification of all incoming equipment, furniture and supplies. Tagging all furniture/equipment upon receipt from the supplier and updating of asset inventory record.

• Provide support to the organization of the programs’ events, meetings, workshops, field monitoring missions and study tours, facilitation of shipments, project vehicles maintenance, equipment maintenance, conference facilities arrangements, Visas, visits of experts, timely processing of daily subsistence allowances, etc.).

• Perform Human Resource functions of staffing records, leave management, recruitment etc.

• Supervise support staff (receptionist, drivers, cleaners, messengers and security guards).

• Organize office space and assist associates in ways that optimize procedures.

• Facilitate and organize internal and external meetings with stakeholders.

The Consultant will be required to undertake all tasks and deliver the outputs detailed in the Terms of Reference (TOR) that will be provided upon request through the email contact below.

• Selection Criteria: Selection shall be based on qualification and experience of the candidate and followed by an interview. The qualification and experience required for shortlisting will include:

(i) Degree in Public Administration, Business Administration, Human Resource, Communication, Economics, Social Sciences, English language, Education or any other related discipline; (ii) At least 2 years of relevant experience in an office environment or Human Resource, preferably in an administrative position; (iii) Fluency in English and knowledge of spoken Arabic will be an added advantage; (iv) Exceptional interpersonal and communication skills; (v) • Excellent management and leadership skills; (vi) Excellent computer skills including Microsoft Office tools (Word, Excel, and PowerPoint) and Internet; (vii) Self-development, initiative-taking; and (viii) Acting as a team player and facilitating team work

The shortlisted candidates will be invited for oral interview. Consultant will be required to possess the skills, concepts, knowledge, and principles listed in the TOR.

Government officials or civil servants will not be considered unless: (i) they are on leave of absence without pay or have resigned or retired six months prior to the date of the advert; and (ii) their employment will not create Conflict of interest.

• Duration: Duration of the assignment is 24 months, renewable based on satisfactory performance and availability of funds.

• The attention of interested individual consultants is drawn to Section III, paragraphs 3.14, 3.16 and 3.17 of the World Bank’s ‘Procurement Regulations for IPF Borrowers’ July 2016 revised November 2017, July 2018 and November 2020 [Procurement in investment Project Financing; Goods, Works, Non-Consulting and Consulting Services], setting forth the World Bank’s policy on conflict of interest

• A Consultant will be selected in accordance with the Individual Consultants Selection method set out in the World Bank’s Procurement Regulations.

• The MGCSW now invites eligible Individual Consultants to indicate their interest in providing the above-mentioned services. Interested Consultants must provide information indicating that they are qualified to perform the services and furnish the Curriculum Vitae (CV).

• Female candidates are strongly encouraged to apply.

• Submission of Applications and deadline:

A signed Expressions of interest (EOI) and CV with 3 reference persons must be sent to MGCSW by 25th May 2023 at 16:00 hours (Juba local time). The packages must be clearly marked as “Application for Office Administrator” and submitted to:

Director General

Ministry of Gender, Child and Social Welfare

Ministries Complex, Kololo Road, MOH building,

Juba, Republic of South Sudan

Or by email to:

[email protected]