Supply and Distribution of Empty Water Jerrycans & Hand Washing Soap — Ministry of Agriculture and Food Security, Republic of South Sudan

THE REPUBLIC OF SOUTH SUDAN MINISTRY OF AGRICULTURE AND FOOD SECURITY (MAFS) SINGLE PROJECT COORDINATION UNIT (PCU) SAFETYNET FOR SOCIOECONOMIC OPPORTUNITIES PROJECT (SNSOP) Shopping REQUEST FOR QUOTATION (RFQ) No. SS-MAFS-417126-GO-RFQ FOR SUPPLY AND DISTRIBUTION OF EMPTY WATER JERRYCANS & HAND WASHING SOAP MAY 2024 May 02, 2024 To: ……………………………………………………… …………………………………………………………… The Government of the Republic of South Sudan (GoSS) (hereinafter called “Recipient”) has received financing from the World Bank (hereinafter called “Grant”) toward the cost of Productive SafetyNet for Socioeconomic Opportunities Project (SNSOP). The Ministry intends to apply part of the funds to eligible payments under the contract for which this Request for Quotations is issued. The Ministry of Agriculture and Food Security now invites you to submit your quotation for the services described herein. The Purchaser will award a contract on all items’ basis to the lowest fully compliant priced quotation. Any resulting contract shall be subject to the General Conditions of Contract (available on request) except if modified by this Request for Quotations. Section A: Quotation Requirements: The Supply and distribution of empty water jerrycans and hand washing soap for the fifteen (15) Counties requirements are listed in Section C of this RFQ. • Quotations should be based on: • Goods provided within South Sudan to the Ministry of Agriculture and Food Security, Juba, South Sudan. • The delivery period required is on a one-time basis on the agreed date of Local Purchase Agreement signature. • Quotations must be valid for not less 90 days from the date for receipt given below. • The warranty/guarantee: Not Applicable • Quotations and supporting documents as specified in Section B must be marked with the Reference Number given above and indicate your acceptance of the terms and conditions. • Payment Terms: The Purchaser will pay through a Bank Transfer in favour of the Supplier in Supplier’s bank. • 100% of the total price shall be paid within Thirty (30) days on the submission of an invoice and the confirmation of delivery duly signed by the Purchaser. • Currency of payment shall be United States Dollars (USD) for goods supplied both from outside South Sudan Quotations must be received, in sealed envelopes, not later than: 3:00 pm Friday 10th, May 2024. Quotations must be returned to: The Project Director Project Coordination Unit Ministry of Agriculture & Food Security, Juba, South Sudan Attention: Luka Edward Sections A, Quotation Requirements, and the Schedule of Requirements at Section C, detail the items and quantities to be purchased. You are requested to quote your delivered price for these items by completing and returning Sections B and C. Quotations that are responsive, qualified, and technically compliant will be ranked according to price. Award of contract will be made to the lowest fully compliant priced quotation on all item’s basis through the issue of a Purchase Contract. We look forward to receiving your quotation. Yours sincerely, Dr. Loro George Leju Lugor, Program Coordinator, Single Project Coordination Unit (SPCU)-MAFS Your quotation is to be returned on this Form by completing and returning Sections B and C including any other information/certification required within this RFQ. Section B: Quotation Submission Sheet • Currency of Quotation: United States Dollar (USD) • Delivery period offered: ………… days from date of contract signature. • The validity period of this Quotation is: …… days from the date for receipt of Quotations. • Warranty period (where applicable): ……………………. Months. • We attach the following documents: • Section C of the Request for Quotations completed and signed. • A copy of valid Business Registration Certificate, • A copy of a valid Tax Certificate and Tax Identification Number • At least 2 Copies of previous similar contracts executed by the client. • We confirm that our quotation is based on the terms and conditions stated in your Request for Quotations referenced above, and that any resulting contract will be subject to the Conditions of Contract mentioned above. • We confirm that the prices quoted are fixed and firm for the duration of the validity period and will not be subject to revision or variation. Authorised By: |

Signature: |

___________________________ |

Name: | |

Position: |

___________________________ |

Date: | |

Authorised for and on behalf of: | | |

Company: |

_________________________________________________________________ If any additional documentation is attached, a signature and authorisation at Section B and Section C is still required as confirmation that the terms and conditions of this RFQ prevail over any attachments. If the Quotation is not authorised in Section B and Section C, the quotation may be rejected. Section C: Schedule of Requirements (to be priced by Bidder) |

S/No |

Location |

Item’s Description |

UoM |

Qnty |

Unit Price in USD |

Total Price in USD |

1 |

Juba |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

1,056 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

146 | | |

2 |

Yei |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

3 |

Mundri West |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

4 |

Torit |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

5 |

Kapoeta East |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

6 |

Bor |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

7 |

Pibor |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

8 |

Pochalla |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

9 |

Tonj South |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

10 |

Gogrial West |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

11 |

Aweil West |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

12 |

Raja |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

13 |

Maban |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

527 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

65 | | |

14 |

Melut |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

790 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

97 | | |

15 |

Pariang |

Plastic empty water jerrycans, yellow in colour, 20 litre capacity, long-lasting. |

Pcs |

790 | | |

Washing bar soap, blue in colour, (25 x 600g) box. |

Box |

97 | | Note: • Delivery MUST be to the final destination (location) indicated in the table above. • Please attach your original copy of your company quotation/pro-forma invoice. Fig.1. See attached sample picture of the jerrycan required.